Features
Every Feature Your Team Needs to Track and Manage Leave
From the moment an employee opens a request to the final entry in the audit ledger, designed for clarity, speed, and compliance.
Everything You Need to Manage Employee Leave
Employee Leave Management
A self-service dashboard, fast requests, balances and transparent decisions.
Leave Requests and Approvals
A central inbox, decision cards, configurable approval modes and email approvals.
Leave Policies and Rules
Leave types, accruals, carryover, policy assignments and department-based setup.
Team Attendance and Availability
Clock-in records, shift policies, violation review and team capacity visibility.
HR and Employee Administration
User management, department hierarchy, org structure and salary management.
Holiday and Leave Calendars
Regional holiday calendars that adjust balances and working days.
Reporting, Auditing and Data Management
An append-only audit ledger and exports of leave data.
Notifications and Configuration
Control which events trigger email and in-app notifications.
Employee Leave Management
Employee Dashboard
The home dashboard shows leave balances, used days, upcoming time off and pending requests at a glance. Employees can see where they stand without asking HR or checking a spreadsheet.
Submit Leave Requests
Employees choose a leave type and dates and submit in under 20 seconds, from any device. The request form shows the remaining balance, team conflicts and policy hints as they fill it in, so they can avoid requests that are likely to be declined.
Track Leave Requests
Every request has a visual status timeline from submission to final decision. Employees can review their full request history at any time.
View Leave Balances
Employees see balances for each leave type, such as annual leave or sick leave, alongside days used and requests still pending. This reduces balance queries to HR.
Understand Leave Decisions
Each approval or rejection comes with a structured explanation, so employees understand the outcome without having to chase their manager.
Employee Attendance Tracking
Employees can clock in and out to log their work hours, and shift policies can require a location check for field employees. Attendance tracking is included on the Professional plan and above.
View Salary Information
Employees can check their salary breakdown and deductions in the platform. Administrators control whether and how this information is visible to employees.
Leave Requests and Approval Workflows
Centralized Leave Request Inbox
Managers review pending requests from their team in one inbox, rather than hunting through emails and messages. Nothing gets lost between submission and decision.
Decision Cards
Each request opens as a one-screen decision card with employee details, policy compliance and team capacity context. An automatic policy check returns a clear pass or fail verdict with a breakdown of the reasons, so managers can approve or reject with the full picture in front of them.
Configurable Approval Workflows
HR and administrators set the approval mode for each leave policy: auto-approve, direct manager, or a multi-step approval chain. Managers can also escalate a request to the next approver so it never stalls.
Email Approvals
Managers can approve or reject a leave request directly from their email inbox with one click, without logging in. This keeps approvals moving for managers who spend little time in the platform. Email approvals are included on the Professional plan and above.
Leave Approval Management
Because rules are configured centrally and every decision is recorded, the leave approval process stays consistent across teams, leave types and departments. Employees receive the same structured explanation whichever manager decides.
Leave Policies, Rules and Assignments
Manage Leave Policies
Administrators define leave types, entitlements, yearly, quarterly or monthly accrual, carryover with expiry, probation and notice periods from a visual interface, with no code required. Policies can be updated as your organization's rules change.
Assign Policies to Employees
Leave policies can be assigned to departments or directly to individual employees, with a start date, an optional end date and a recorded reason. A personal assignment overrides the department policy, so one organization can run different entitlements for different people.
Country Policies and Limits
Policies can be set per country, and limits such as maximum consecutive days, monthly request caps and minimum notice are applied to every request automatically. Rules are enforced by the system rather than remembered by people.
Department-Based Management
Policies, schedules and managers can be tied to your department structure. A department can override the company policy, including its approval mode, and minimum coverage settings help leave decisions reflect how each team operates.
Team Attendance and Availability
Team Attendance
Managers can review their team's clock-in records alongside leave information, giving a clearer view of who is working, who is off and who has requests pending.
Attendance Policies
Administrators define shift policies, including work hours, grace periods and violation rules. These policies set the standard that attendance records are measured against.
Attendance Violations
When attendance falls outside the shift policy, such as a late arrival, an early departure or a check-in from outside the allowed location, the system records a violation. Managers review their team's records and early-leave requests, and HR can waive a violation or review, edit and confirm the salary deduction it leads to.
Employee Availability
The Team Capacity view shows who is off, who has a pending request and where minimum coverage is at risk before a manager approves. Combined with attendance records, this gives managers a practical picture of team availability.
Attendance tracking is included on the Professional plan and above.
Holiday and Leave Calendar Management
Holiday Calendars
Administrators define public holidays and assign calendars to departments. Calendars automatically adjust balances and working days, which supports organizations with teams in more than one location.
Team Leave Visibility
Managers see who is off and who has pending requests across their team, so they can plan cover before approving new leave.
Employee Holiday Planning
Employees see team conflicts and policy hints while they request leave, which helps them pick dates that are likely to be approved.
HR and Employee Administration
User Management
Add users individually or in bulk by CSV upload, assign roles and manage access for employees, managers and HR administrators. Bulk invitations are included from the Starter plan.
Department Hierarchy
Build your organization tree, set department heads and configure minimum coverage. The visual org chart is included on the Professional plan and above.
Organization Structure
Assign managers, schedules and policies within your department tree so that structure and rules stay aligned.
Shift Policies
Define work hours, grace periods and violation rules for attendance tracking.
Salary Management
Set salaries, manage deductions and control what employees can see.
Notifications and Configuration
Notification Configuration
Administrators choose which events send emails and in-app notifications. Decisions trigger instant notifications without a page refresh, so employees and managers stay informed.
System Configuration
Leave types, approval modes, holiday calendars and policies are configured from a visual interface, so changes do not depend on developers.
Reporting, Auditing and Data Management
Audit and Activity Records
The audit ledger is an append-only, immutable log of decisions and changes. Every action is tracked, which supports accountability and gives HR a trustworthy history. The audit trail is included from the Starter plan.
Reports and Exports
Administrators can export leave data with flexible date range filters, ready for payroll checks, reviews or further analysis. CSV exports are included from the Starter plan, and Excel exports from Professional.
Leave and Attendance Records
Leave requests, decisions, balances and attendance records are stored in the platform. When HR adjusts a balance manually, a reason is required and the change is fully audited.
Request Leave Without Friction
Your team shouldn't need training to take time off. The request flow is designed to be faster than sending an email and more informative than any spreadsheet.
Lightning-Fast Requests
Submit a leave request in under 20 seconds from any device. Pick type, dates, done.
Inline Intelligence
See remaining balance, team conflicts, and policy hints right inside the request form.
Transparent Decisions
Every approval or rejection comes with a structured explanation. No guesswork.
Status Timeline
Full visual timeline of your request from submission to final decision.
Personal Leave Dashboard
See all your leave balances, used days, and pending requests at a glance.
Decide With Full Context
The biggest risk in manual leave approval isn't bad intent but missing context. Holiday Ocean 360 puts every relevant signal in one place before a manager clicks anything.
Decision Card
One-screen view with employee info, policy compliance, and team capacity context.
Team Capacity
See who's off, who's pending, and minimum-coverage risk before you approve.
Policy Checker
Automatic policy validation with a clear pass/fail verdict and reason breakdown.
Email Approve / Reject
Decide directly from your inbox with one click, no login required.
Escalation
Managers can escalate requests to the next approver. Never lose a request.
Configure Without Code
Policies, rules, org structure, and compliance tools, all managed from a single visual interface. Changes apply immediately. Everything is audited.
Policy-as-Config
Define leave types, accrual rules, carryover, probation and notice without any code.
Policy Assignments
Assign leave policies to departments or individual employees with flexible overrides.
Department Hierarchy
Build your org tree. Set department heads and minimum coverage.
Approval Modes
Auto-approve, direct manager, or multi-step chain, per leave policy.
Holiday Calendars
Regional calendars that automatically adjust balances and working days.
Audit Ledger
Append-only, immutable decision log. Every change is tracked.
Structured Exports
Export leave data with flexible date range filters.
Balance Adjustments
HR can manually adjust balances with a required reason, fully audited.
Built for scale and trust
Enterprise-grade infrastructure that grows with you.
Multi-Tenancy
Enterprise-grade isolation. Each organization is completely separate.
Real-Time Updates
Instant notifications when decisions happen. No refresh needed.
Bulk User Import
Add employees individually or bulk import via CSV upload.
Built for the Region
Sunday-to-Thursday weeks, regional calendars, per-country policies and a full Arabic interface.
See how simple leave requests really are.
This is what an employee sees. Submitting time off takes under 30 seconds.
Put your leave process on one screen
Set it up this afternoon. Invite your team tomorrow.