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Quick Start

Get started with Holiday Ocean 360 in under 5 minutes: create your account, set up your organization, build your department tree, invite your team.

Welcome to Holiday Ocean 360

Getting started is simple. Follow these steps to have your team up and running in minutes.

Tip

No credit card required — the Free plan supports up to 8 users, forever.

Create your account

  1. Visit app.holidayocean360.com and click Sign Up
  2. Enter your work email and create a password
  3. Verify your email through the confirmation link

Set up your organization

When you sign up as the first user in your organization, you become the HR Admin. From the sidebar, open the Organization page (HR Admin only) to configure:

TabWhat it does
SettingsOrganization name, country/region, working week, default holiday calendar
HolidaysPublic holiday calendars per country/region
SchedulesDefault work schedules and shift policies
Note

You can change all of these later from Organization → Settings. Country selection seeds region-appropriate leave-type defaults.

Build your department tree

Navigate to Org Structure in the sidebar to create your organizational structure.

  1. Click + Add Unit to create your first department or team
  2. Click any node to open its side panel and set the Parent, Manager, and Members
  3. The unit’s Manager becomes the default approver for leave requests from that team

Invite your team

Go to Organization → Users in the sidebar to add employees. You have two options:

MethodBest for
Individual inviteAdding a few people — enter name, email, department, and role
Bulk CSV importOnboarding large teams — upload a file with first name, last name, email, department, and role columns

Each invited user receives an email with a secure sign-up link that auto-joins them to your organization.

Plan note

Bulk CSV import requires the Starter plan or higher. The Free plan supports individual invites only.

Start using Holiday Ocean 360

Once your team is set up, each role can get started immediately:

RoleFirst action
EmployeeOpen Home, then click Request Leave to submit your first request
ManagerOpen Approvals to review your team’s pending requests
HR AdminFine-tune leave rules in Policies and monitor every action in Audit Log

Next steps

Ready to dive deeper? These guides cover the fundamentals.

Next Key Concepts