Submitting Leave

Request time off in Holiday Ocean 360 in under 20 seconds: the steps, what the system checks automatically, the review summary and what happens next.

Creating a Leave Request

Submitting a leave request takes just a few clicks. Here’s how it works from start to finish.

Step-by-step

Click + New Request from your dashboard or Request Leave in the sidebar
Select leave type — choose from the leave types your HR admin has configured (typical defaults: Annual, Sick, Personal). Your remaining balance is shown next to each option.
Pick your dates — select start and end dates using the calendar picker
Add a note (optional) — include a brief message for your manager if needed
Review the summary and click Submit

What the system checks automatically

When you select your dates, the system runs checks in real time and shows results inline:

Check	What it does
Weekend exclusion	Automatically removes weekends from the day count
Public holiday exclusion	Removes public holidays based on your department’s holiday calendar
Balance check	Shows your remaining balance after approval
Team conflicts	Highlights team members already off during your requested dates

Warning

If your remaining balance is lower than the requested days, you'll see an insufficient balance warning. You can still submit, but it may be rejected by your manager or policy rules.

Review summary

Before submitting, the confirmation screen shows:

Leave type and selected dates
Total working days requested
Balance after approval — projected remaining days
Inline warnings — low balance, team conflicts, or policy flags

What happens next

Depending on your organization’s approval configuration:

Approval mode	What happens
Auto-Approve	System checks your request against policies and approves instantly if compliant
Direct Manager	Your department manager receives a notification and reviews via the `Decision Card`
Multi-Step Chain	Your request walks up the org tree, one approver at a time, until the configured depth is reached

Tip

You'll receive a notification as soon as a decision is made — check your dashboard or email for updates.