Audit & Exports
The immutable audit log in Holiday Ocean 360: what is tracked, how to view it, exporting your leave data, and how long the log is kept.
Audit Log
Every action in Holiday Ocean 360 is recorded in an append-only, immutable audit log. Access it from the Audit Log page in the sidebar.
What’s Tracked
The audit ledger captures every significant action:
| Category | Events recorded |
|---|---|
| Request submissions | Who requested what, when, and the original details |
| Policy checks | Automatic compliance verdicts and rule evaluations |
| Decisions | Approvals, rejections, and escalations with reasons |
| Balance adjustments | Manual changes by HR with documented justification |
| Configuration changes | Policy edits, assignment updates, department modifications |
| User management | Invitations, role changes, deactivations |
The audit log is immutable — entries cannot be edited or deleted. This ensures compliance with regulatory requirements.
Viewing the Log
Navigate to Audit Log in the sidebar to browse events:
| Feature | Description |
|---|---|
| Search | Find entries by employee name, action type, or keyword |
| Filter | Narrow by department, leave type, or action category |
| Timeline view | See events in chronological order |
Each entry shows the actor (who performed the action), the target (what was affected), and a detailed description of what changed.
Exports
You can export data from two places:
- Audit Log — click
Exportin the top-right of the audit log table to download the filtered view - Analytics — the Analytics page in the sidebar exposes report-level exports for leave requests, balances, and decisions
For each export:
- Apply any filters you want (date range, department, action category, etc.)
- Click Export
- Choose the format — CSV is available on Starter and above; CSV + Excel on Professional and above
- The file downloads to your browser
Exported files include all relevant fields:
| Field | Included in |
|---|---|
| Employee name and department | All exports |
| Leave type and dates | Request exports |
| Balances (before and after) | Balance exports |
| Policy assignments | Balance exports |
| Approval history and decision justifications | Decision exports |
| Full event details | Audit log exports |
Schedule regular exports for payroll integration. Running the same export with the same parameters always produces identical results — essential for audit compliance.
Audit Log Retention
Audit log availability depends on your plan:
| Plan | Retention period |
|---|---|
| Free | No audit log |
| Starter | 30 days |
| Professional | 60 days |
| Business | 90 days |
| Enterprise | 1 year |
The window applies to the Audit Log page and to audit and decision exports. Older events are never deleted: upgrading your plan brings them back into view.